Apostille for U.S. Federal Documents: When You Need More Than Your State Seal

Most people know that an apostille is the certification needed to make a U.S. document valid abroad. But here’s the thing. Not all apostilles come from your Secretary of State.

If your paperwork was created by a federal agency, like the FBI, a U.S. District Court, or even the Patent Office, you can’t get it certified at the state level. Those documents require a federal apostille from the U.S. Department of State in Washington, D.C.

At Stone Notary, we help clients sort this out every day. Here’s what you should know before you send your documents off.

1. State vs. Federal Apostille: What’s the Difference?

Think of it this way: the level of apostille you need depends on who issued the document.

• State Apostille covers documents issued or notarized within a state. That includes things like birth certificates, marriage certificates, powers of attorney, and affidavits.

• Federal Apostille covers documents issued by a U.S. federal agency. That’s things like FBI background checks, federal court judgments, and trademark filings.

If it’s state or county paperwork, your Secretary of State handles it. If it’s federal paperwork, it goes to Washington, D.C.

2. Common Documents That Require a Federal Apostille

Here are some examples that catch people by surprise:

• FBI Identity History Summary Checks (background checks)

• Federal court documents from U.S. District Courts or Courts of Appeals

• Naturalization certificates issued by USCIS

• Records from the U.S. Patent and Trademark Office

• Certifications issued by federal agencies like the FDA or USDA

• 3. Where People Get Stuck

  One of the most common mistakes is sending a federal document to the state for an apostille. The request usually gets rejected after a few weeks, wasting valuable time.

  Other problems include:

  • Using a photocopy instead of the original FBI background check

  • Forgetting a notarization where one is required

  • Not including the right processing fees or return envelope when mailing to the Department of State

    4. The Process for Federal Apostilles

    Here’s the simplified version of how it works:

    1. Order your federal document, like an FBI background check

    2. Make sure it’s signed, sealed, and ready for authentication

    3. Send it to the U.S. Department of State Office of Authentications in Washington, D.C.

    4. Receive your apostille for Hague Convention countries

    5. If the country is not part of the Hague Convention, add the consulate or embassy legalization step after the federal apostille

    5. How Stone Notary Makes It Easier

    • We help you figure out whether your document needs a state or federal apostille

    • We notarize affidavits or certifications that may be part of your packet

    • We track your documents once they’re submitted so you aren’t left wondering where they are

    • We manage embassy and consulate steps for non-Hague countries so your documents won’t be rejected abroad

    Final Takeaway

    When it comes to apostilles, not all stamps are created equal. Understanding whether your document needs a state or federal apostille can save you weeks of waiting and protect your immigration, travel, or business plans.

    At Stone Notary, we take the guesswork out of the process. From Tallahassee to Washington, D.C., we make sure your documents are authenticated the right way the first time.

    📞 Call/Text: 754-217-0444
    📧 stone.notary@gmail.com
    🌐 stone-notary.com

DIY vs. Professional Help: When to Hire a Notary for Immigration Documents

Immigration paperwork can feel overwhelming. Between strict deadlines, detailed forms, and ever-changing requirements, it’s tempting to try a do-it-yourself approach. But not every step is safe to handle alone. Knowing when to go DIY and when to call in professional help can save you time, money, and stress.

Here’s how to decide.

1. When DIY Can Work

There are times when you may not need professional support:

• Basic forms with clear instructions (such as a simple address update with USCIS).

• Requests for copies or replacements (like a green card renewal form, if your situation is straightforward).

• Simple affidavits or declarations where you already know the exact wording and requirements.

If you’re confident, detail-oriented, and have time to double-check your work, some DIY tasks may be manageable.

2. The Risks of Doing It Alone

Even the simplest mistake can create big consequences:

• Delays: USCIS may return your application for missing signatures or errors.

• Rejections: Submitting the wrong form or wrong version can get your case denied.

• Legal issues: Misstatements, even unintentional, can raise red flags and affect your status.

DIY isn’t always the money-saver it seems.

3. When to Hire a Notary

A Florida notary cannot give legal advice or tell you how to answer immigration questions, but here’s where our role is critical:

✅ Affidavits and sworn statements – we verify your signature and administer oaths.
✅ Consent forms and powers of attorney – especially when parents or guardians are involved.
✅ Translations that need certification – we notarize the translator’s affidavit.
✅ Documents used abroad – we notarize them for apostille or consular legalization.
✅ Mobile service – we bring the process to you, saving travel and time.

4. When You Need More Than a Notary

If your situation is complicated (like asylum, deportation defense, or questions about eligibility), only a licensed immigration attorney or an accredited representative can give you legal guidance. Always confirm credentials before hiring anyone for immigration legal help.

5. Finding the Balance

Think of it this way:

• Use DIY for simple, straightforward requests.

• Use a notary when your documents need authentication, verification, or notarization.

• Use an attorney for legal advice and strategy.

Each plays a role, and knowing the difference protects your case.

Immigration is a journey, and every form is a step. Don’t risk your future by guessing which steps you can take alone.

At Stone Notary, we bring professionalism, clarity, and care to every signature. We may not give legal advice, but we make sure your documents are valid, notarized properly, and ready for the next stage of your journey.

📞 Call/Text:(754) 217-0444
📧 stone.notary@gmail.com
🌐 stone-notary.com

How to Spot Immigration Services Scams — And Protect Your Family

Immigrating to the United States is stressful enough without the added risk of falling into a scam. Sadly, many families in Florida and across the country have lost money, time, and even their legal status because they trusted the wrong person with their paperwork.

At Stone Notary, we want every client to feel confident and protected. Here’s what you need to know to spot immigration scams before they cost you.

1. The “Notario” Trap

In Latin America and Europe, a “notario” is a licensed attorney with years of legal training. In the U.S., a notary public is not a lawyer and cannot give legal advice.

Scammers take advantage of this difference by calling themselves “notarios,” advertising immigration help, and charging thousands of dollars for services they’re not qualified to provide.

Red Flag: Anyone advertising as a “notario público” in Florida and offering immigration legal services is breaking the law.

2. Promises That Sound Too Good To Be True

Be cautious if someone says:

• “I can guarantee your visa or green card.”

• “I have special connections with immigration officers.”

• “Pay now and you’ll be approved in weeks.”

No one can guarantee an immigration outcome, and processing times depend on government agencies, not private individuals.

3. Asking You to Sign Blank or Incomplete Forms

Never sign an immigration form that isn’t fully filled out. Unscrupulous people sometimes insert false information after the fact, which can lead to denial or even deportation.

4. Charging Excessive or Hidden Fees

Scammers often demand large up-front payments, then disappear. Others charge far above the official government fees while pretending those costs are “mandatory.”

Pro Tip: Always check official USCIS fees online. Compare them with what you are being asked to pay.

5. How to Stay Safe

✅ Verify credentials. Immigration attorneys must have a Florida Bar number. Accredited representatives must be listed with the Department of Justice.
✅ Use reputable notaries. A Florida notary can notarize signatures on immigration-related documents, but cannot prepare forms or give legal advice.
✅ Ask for written receipts and contracts. Transparency is key.
✅ Trust your instincts. If something feels off, walk away.

6. What Stone Notary Provides (and What We Don’t)

We don’t claim to be immigration attorneys. What we do is just as important:

• Properly notarize affidavits, consent forms, powers of attorney, and translations.

• Handle apostilles and authentications for documents used overseas.

• Provide mobile service, so you don’t waste time traveling.

• Deliver professional, honest, and compliant service every time.

By staying within the law, we keep you and your family safe from the risks of bad actors.

Closing Thought

Immigration scams destroy dreams. Don’t let confusion or desperation make you a target. Know your rights, know the limits of a notary’s role, and always choose trusted professionals.

At Stone Notary, our mission is simple: to protect your milestones with integrity, accuracy, and care.

📞 Call/Text: (754) 217-0444
📧 stone.notary@gmail.com
🌐 stone-notary.com

Florida’s New Law on Immigration Advertising: What Notaries Can and Can’t Say

In June 2025, Florida passed a new law aimed at protecting immigrant communities from misleading advertising. Known as House Bill 915, this legislation specifically limits how notaries and businesses can market immigration-related services.

If you’re an immigrant in Florida or someone working with immigration documents, this law matters to you. Here’s what it means and how it protects families like yours.

1. Why the Law Was Passed

For years, immigrant communities have been misled by people calling themselves “notarios” and advertising services that make them seem like attorneys. In countries such as Mexico or Colombia, a “notario” is a licensed legal professional. In the U.S., a notary is not an attorney.

This difference has caused heartbreaking cases where families lost thousands of dollars or damaged their immigration process by trusting the wrong person.

2. What the Law Says

Under Florida’s new law, notaries are no longer allowed to advertise or promote immigration services in ways that could confuse or mislead the public.

Specifically:

• Notaries cannot call themselves “notarios públicos” or use wording that implies legal training.

• They cannot claim to be able to prepare immigration forms or offer legal advice, unless they are licensed attorneys or accredited representatives.

• Any advertisement in Spanish, Portuguese, or other languages must include a clear disclaimer that the notary is not an attorney and cannot give legal advice.

3. How This Protects Immigrants

This law helps families by:

• Making it easier to spot scams.

• Reducing misleading ads that promise fast results.

• Ensuring that only qualified professionals give legal immigration guidance.

It’s one more step toward protecting vulnerable communities from being taken advantage of.

4. What Stone Notary Can Do For You

At Stone Notary, we are clear about our role. We don’t give legal advice. What we do is ensure your immigration-related documents are notarized correctly and legally. That means:

• Witnessing your signature on affidavits, powers of attorney, or consent forms.

• Notarizing translations when required.

• Helping prepare documents for apostille or authentication if they are being used overseas.

• Providing mobile service so you don’t have to travel.

We stay within the law so that you stay protected.

5. The Bottom Line

Immigration paperwork is stressful enough. Don’t let confusing ads or misleading promises put your family at risk. With Florida’s new law, you can feel more secure knowing there are clear rules in place.

At Stone Notary, our promise is simple: professionalism, honesty, and clarity. We handle your documents with care while respecting the boundaries of what a notary can and cannot do.

📞 Call/Text: (754) 217-0444
📧 stone.notary@gmail.com
🌐 stone-notary.com

Notario vs. Notary Public in Florida: What Immigrants Must Know to Stay Legal

For thousands of immigrants arriving in Florida, one of the first steps toward settling in is paperwork, and lots of it. In the process, many people hear the term “notario.” But here’s the truth: in the United States, a notario is not the same as a notary public. This confusion has cost families time, money, and even their legal status.

At Stone Notary, we believe knowledge is protection. Here’s what every immigrant (and their loved ones) must know.

1. What a Notario Means in Other Countries

In many Latin American and European countries, a “notario” is a highly trained legal professional, often equivalent to an attorney with authority to draft contracts, handle real estate, and give binding legal advice. It’s a prestigious role that requires years of education.

So when immigrants come to the U.S. and hear the word “notario,” it’s natural to assume the meaning is the same.

2. What a Notary Public Is in Florida

In the U.S., and specifically Florida, a notary public is not a lawyer. We are state-appointed officials who:

• Verify identities

• Witness signatures

• Administer oaths and affirmations

• Prevent fraud

We are not allowed to provide legal advice or draft immigration paperwork unless we are also licensed attorneys or accredited representatives.

3. Why This Confusion is Dangerous

Unscrupulous individuals exploit this misunderstanding. They advertise themselves as “notarios,” charging thousands of dollars to prepare immigration forms or offer “legal” advice they’re not qualified to give.

Victims often end up with rejected applications, deportation risks, or lost savings. Recent cases show these scams are on the rise, which is why Florida passed new laws in 2025 cracking down on misleading immigration advertising.

4. How to Protect Yourself and Your Family

Here’s how to avoid falling into a “notario” scam trap:

✅ Ask for credentials. A real notary in Florida will show their commission certificate. Attorneys must have a Florida Bar number.
✅ Know the limits. Notaries can notarize your signature, but we can’t tell you how to fill out forms or what immigration path to choose.
✅ Seek trusted help. For legal questions, always consult a licensed attorney or accredited immigration specialist.

5. The Role of Stone Notary in Immigration Paperwork

We don’t claim to be attorneys. What we do is equally vital:

• Accurate notarizations on affidavits, translations, consent forms, and identity documents

• Apostille support for documents used abroad

• Mobile services so families don’t have to travel

• Professional discretion and care at every appointment

With us, you get peace of mind knowing your documents are handled legally and correctly.

Closing Thought

Confusion between notarios and notaries has hurt too many families. Don’t let misinformation put your immigration journey at risk.

At Stone Notary, we stand for clarity, compliance, and compassion. We may not give legal advice, but we protect your milestones with integrity.

📞 Call/Text: (754) 217-0444
📧 stone.notary@gmail.com
🌐 stone-notary.com

What to Expect from Mobile Notary Services

Not sure what a mobile notary does? Here’s what you need to know before booking:

What We Do:

Mobile notaries travel to your location to handle notarizations for:

• Real estate closings

• Powers of attorney

• Immigration documents

• Loan signings & more

Why People Prefer Mobile Notaries:

• Saves time & travel

• Flexible scheduling, including evenings & weekends

• Discreet & comfortable service

📱 Skip the bank—book your mobile notary appointment with Stone Notary today at stone-notary.com or stone.notary@gmail.com.

How to Become a Notary in Florida: Complete 2025 Guide

Becoming a notary in Florida is simpler than you think—and it can be a great side hustle or full-time career.

Steps to Become a Notary:

1. Meet Requirements – Be at least 18, a Florida resident, no felony convictions.

2. Complete Education – Florida requires a short online notary education course.

3. Submit Application & Bond – Through the Florida Dept. of State.

4. Get Supplies – Purchase a notary seal & journal to start working.

Notary work can be a reliable way to serve your community and build financial freedom—I’m living proof!

📱 Need guidance or notarization services? Contact me at stone-notary.com or stone.notary@gmail.com.

✅ 5. What to Expect from Mobile Notary Services

(Post Date: Fri, Aug 29)

Not sure what a mobile notary does? Here’s what you need to know before booking:

What We Do:

Mobile notaries travel to your location to handle notarizations for:

• Real estate closings

• Powers of attorney

• Immigration documents

• Loan signings & more

Why People Prefer Mobile Notaries:

• Saves time & travel

• Flexible scheduling, including evenings & weekends

• Discreet & comfortable service

📱 Skip the bank—book your mobile notary appointment with Stone Notary today at stone-notary.com or stone.notary@gmail.com.

The Secret Life of a Notary: What Really Happens Behind the Stamp

When most people think of a notary, they imagine a quick signature, a stamp, and they’re on their way. But the truth is, being a notary is so much more than a stamp and seal. At Stone Notary, we’ve seen firsthand that our work is about trust, protection, and sometimes… even a little drama.

1. Every Signature Tells a Story

Behind every document is a life event. From parents adopting a child, to entrepreneurs launching their first LLC, to seniors finalizing their estate plans—our job is often the silent witness to milestone moments.

2. The Emergency Calls

Notaries don’t just work 9 to 5. Middle-of-the-night jail signings, last-minute real estate closings, or families rushing to get travel consent forms before a flight—we’ve seen it all. Flexibility isn’t optional; it’s survival.

3. Protectors of the Public

Fraud prevention is our superpower. A forged signature can change someone’s life forever. That’s why we verify, double-check, and never cut corners. Being a notary is a responsibility, not just a side hustle.

4. The Emotional Side of Notarizations

We’re often called during stressful, joyful, or heartbreaking times. A notary may be the last person someone meets before saying goodbye to a loved one, or the first person who helps a couple buy their dream home. These moments matter.

5. Why Luxury Notary Services Exist

In Florida, convenience, confidentiality, and professionalism matter. A luxury notary service isn’t about higher prices—it’s about peace of mind. Clients know their documents are handled with precision and discretion, every single time.

✨ Closing Thought:
The next time you meet with a notary, remember: behind the simple act of stamping a document is a profession dedicated to protecting your rights, your money, and your future.

At Stone Notary, we don’t just notarize—we safeguard your milestones.

Remote Online Notarization in 2025: What You Need to Know — and How to Avoid the Pitfalls

The world of notarization has changed more in the last five years than in the previous fifty. Remote Online Notarization (RON) is no longer a futuristic concept — it’s the way millions of people across the U.S. are signing and authenticating documents every day.

But with new convenience comes new complexity. Whether you’re a business professional in Florida, a parent signing international school forms, or a title company coordinating a closing, here’s what you need to know about RON in 2025 — and the pitfalls to avoid.

1. Why Remote Online Notarization Matters Now

Convenience and speed drive the RON revolution. You can complete a notarization from your laptop or smartphone, anytime and anywhere, without leaving your office or living room. For families juggling school, work, and caregiving, or professionals managing real estate deals across time zones, RON saves hours of time.

Pro Insight: In 2024, NotaryCam alone completed over 154,000 online notarizations — a number expected to rise dramatically in 2025. Demand isn’t slowing down.

2. The New Tech Landscape: Platforms Are Evolving

Not all RON platforms are equal. Some raised fees in 2024, while others shut down entirely. Consolidation is expected this year, which means relying on just one platform is risky.

Smart Move: Work with a notary who has access to multiple platforms and can guide you to the best option for your document type and state requirements.

3. AI and Security in Notarization

Artificial intelligence now plays a big role in online notarization:

• Identity Verification: AI tools scan IDs and facial recognition in seconds.

• Fraud Detection: Suspicious behavior is flagged automatically.

• Compliance Checks: Platforms cross-reference requirements by state.

While AI adds speed and security, mistakes still happen. That’s why you need a human expert — a notary who understands the rules, nuances, and legal wording that technology alone can’t manage.

4. The Pitfalls to Avoid

Pitfall 1: Assuming all documents are eligible for RON. Some international, estate, or federal forms may still require in-person notarization.
Pitfall 2: Thinking RON = legal advice. Notaries witness and authenticate signatures — they don’t draft, review, or explain your legal documents.
Pitfall 3: Ignoring timelines. Apostilles, embassy legalizations, and certain loan signings have strict turnaround times. RON helps, but routing and approvals still take time.
Pitfall 4: Relying on one platform. If it goes down, so do your deadlines.

5. What This Means for Consumers

For individuals and businesses in Florida, RON is a game-changer:

• Global Reach: Great for clients abroad who can’t appear in person.

• 24/7 Availability: Flexible scheduling that fits your lifestyle.

• Verified Security: Digital audit trails and encryption protect you.

Still, success depends on preparation. Make sure your ID is valid and up-to-date, your documents are in the correct format, and you’re working with a notary who knows how to navigate both Florida law and international requirements.

6. How Stone Notary Handles RON Smartly

At Stone Notary, we combine cutting-edge online tools with white-glove service. Here’s what sets us apart:

• Multiple platform access — no single point of failure.

• Real-time document prep and review before the call.

• Knowledge of Florida’s strict acknowledgment/jurat language.

• Integration with apostille and legalization workflows if your documents need to travel overseas.

Whether you’re in Broward, Miami-Dade, Palm Beach, or St. Lucie, we make sure your RON experience is seamless, secure, and compliant.

7. Ready to Experience the Future of Notarization?

If you’re considering Remote Online Notarization, don’t go it alone. Book your RON appointment with Stone Notary today — and experience convenience backed by expertise.

📞 Call/Text: (754)217-0444
📧 Email: stone.notary@gmail.com
🌐 stone-notary.com

Notary Mistakes That Can Cost You Time & Money

A single notary mistake can make your document invalid, causing costly delays. Here are the top 3 mistakes to avoid:

1. Pre-Signing Documents – You must sign in front of the notary.

2. Using Expired ID – A valid, government-issued photo ID is required.

3. Choosing the Wrong Notarization Type – Some documents need acknowledgments, others require jurats.

At Stone Notary, we guide you through every step so you don’t waste time or money fixing errors.

💼 Book your notarization appointment today at stone-notary.com or email stone.notary@gmail.com.

Immigration Documents: What Needs to Be Notarized in 2025?

Immigration paperwork is stressful enough—don’t let improper notarization delay your case.

Common Immigration Docs That Require Notarization:

• Affidavits of Support

• Certified Translations (with a notary’s certification)

• Consent Letters for Minors

• Powers of Attorney

• Employment or Residency Verification Letters

Avoid Notario Fraud

In the U.S., notaries are not immigration attorneys. Beware of anyone offering to "fix" your case without proper legal accreditation.

Get It Done Right the First Time

At Stone Notary, we understand immigration documents and offer mobile, discreet, and professional service to help you avoid delays.

📱 Book now at stone-notary.com or email stone.notary@gmail.com.

Mobile Notary Services: 5 Reasons to Book One Instead of Going to a Bank

When you need a document notarized, your first thought might be to head to a bank. But in 2025, mobile notary services are changing the game—and for good reason.

At Stone Notary, we bring the notary to you, saving you time and stress. Here are five reasons why booking a mobile notary is better than waiting in line at the bank.

✅ 1. Convenience – We Come to You

Banks operate on their schedule, but mobile notaries operate on yours. Whether you’re at home, at work, or even in the hospital, a mobile notary meets you where you are.

✅ 2. Flexible Hours – Not Just 9 to 5

Most banks are closed by 5 PM and don’t offer weekend services. Mobile notaries, like Stone Notary, offer evening and weekend appointments, perfect for busy professionals and families.

✅ 3. Expertise in More Than Basic Services

Many banks only notarize simple forms—and staff may not be trained in more complex documents. Mobile notaries often specialize in loan signings, power of attorney, immigration documents, and apostilles.

✅ 4. Privacy and Comfort

Signing important documents can feel personal. Meeting at home or in a private location ensures your sensitive information stays discreet.

✅ 5. Saves Time and Stress

No driving, no waiting in line, no worrying about bank staff availability. A mobile notary appointment is fast, focused, and stress-free.

💼 Stone Notary: Mobile, Professional, Reliable

Whether it’s real estate closings, powers of attorney, or immigration paperwork, Stone Notary provides mobile notary services across South Florida—on your schedule.

📱 Book your mobile appointment today at stone-notary.com or email us at stone.notary@gmail.com.

Apostilles Made Simple: What They Are and When You Need One

If you're handling documents for use in another country—whether it’s a birth certificate, a power of attorney, or business paperwork—you’ve likely heard the term apostille. But what exactly is it?

At Stone Notary, we help clients every day navigate the apostille process with ease. If international document certification feels overwhelming, this blog is for you.

🌍 What Is an Apostille?

An apostille is a form of authentication issued for documents to be recognized in countries that are part of the Hague Apostille Convention. Think of it as an international notary seal—it proves your document is valid and legally acceptable overseas.

📄 When Do You Need an Apostille?

You’ll likely need an apostille if you're sending official documents to another country for:

• Dual citizenship or passport applications

• Marriage or divorce recognition abroad

• Adoption processes

• International business or banking

• Power of attorney for a relative overseas

• School or university enrollment in a foreign country

🧾 Common Documents That May Need Apostilles

• Birth certificates

• Marriage licenses

• Death certificates

• Power of attorney

• Court documents

• Notarized affidavits

• Business formation documents

• School transcripts and diplomas

⚠️ Apostille vs. Notarization

These two are often confused:

• Notarization verifies the signer’s identity and willingness to sign.

• Apostille certifies the notary or public official’s authority to make the notarization official for use in another country.

You may need both steps, depending on your document type.

🛠️ How Stone Notary Helps

Getting an apostille doesn’t have to be stressful or confusing. Here’s how Stone Notary can help:

✅ Mobile notary service to get your documents notarized first
✅ We’ll review your documents to ensure they’re ready for apostille

✅ We handle Florida apostilles and authentication through the Dept of State
✅ Rush and mail-in options available
✅ Clear, flat-rate pricing—no surprises

📌 Important Note: Not Every Country Uses Apostilles

Some countries—like Canada or China—are not part of the Hague Convention. In these cases, a different process called authentication and legalization applies.

Don’t worry—we’ll guide you through that too.

💬 Final Thoughts

International paperwork is a serious matter—don’t let a missing apostille cause delays, rejection, or worse.

Whether you're dealing with personal, academic, or legal documents, Stone Notary is here to help you get it done right—the first time.

📱 Ready to start? Book your apostille service today at stone-notary.com or email us at stone.notary@gmail.com.

Notarizing Immigration Documents: What You Need to Know in 2025

Immigration is more than headlines—it’s personal.
For many families, it’s about reuniting loved ones, pursuing opportunity, or finding safety. As the immigration system becomes more complex, so do the requirements for documentation. One critical—but often overlooked—step in the process is notarization.

At Stone Notary, we’re here to make sure your paperwork is prepared and notarized correctly so that delays don’t cost you time or peace of mind. Here's what you need to know.

📄 Common Immigration Documents That Often Require Notarization

Immigration paperwork can vary based on your country of origin, visa type, and purpose—but these are some of the most common documents we notarize:

• Affidavits of Support – Sworn statements from sponsors promising financial support.

• Translation Certifications – If a document isn’t in English, it may need to be translated and certified by a notary.

• Letters of Consent for Minors – Especially for travel or guardianship purposes.

• Power of Attorney – Used when someone abroad needs to authorize a U.S. representative.

• Employment or Residency Verifications – Sometimes requested for visa sponsorships.

💡 Pro tip: Always check with the requesting agency to see if notarization is specifically required.

🚫 What a Notary Cannot Do

There’s a dangerous misconception—especially in immigrant communities—that notaries can help fill out forms or offer legal advice. In the U.S., that’s illegal unless the notary is also an immigration attorney or a DOJ-accredited representative.

If someone claiming to be a “notario” offers legal advice, walk away. It could cost you your case.

At Stone Notary, we stick to our lane and work with integrity. Need help preparing immigration forms? We’re happy to refer you to qualified professionals.

✅ Tips to Make Your Immigration Notarization Smoother

Here’s how to prepare for a stress-free appointment:

• Bring valid ID – Passport, driver’s license, or government-issued ID is a must.

• Know your document – You should understand what you're signing; notaries are legally required to refuse service if you appear confused or coerced.

• Don’t sign ahead of time – Sign in front of the notary unless specifically instructed otherwise.

• Understand the type of notarization needed – Some documents need an acknowledgment (you confirm you signed it), others require a jurat (you swear the contents are true). If unsure, ask the document requester.

🤝 How Stone Notary Can Help

We’re more than a stamp—we’re a trusted partner in your process. At Stone Notary, we offer:

• Mobile notary services – We come to you.

• Flexible appointments – Evening and weekend availability.

• Experience with immigration paperwork – We know what to look for.

• Respect and privacy – We serve every client with dignity, discretion, and care.

💬 Final Thoughts

The immigration journey is already hard enough. Don’t let incomplete or improperly notarized documents cause delays or rejections.

If you need immigration documents notarized in Florida, Stone Notary is ready to help—professionally, ethically, and on your schedule.

📱 Book your appointment today at stone-notary.com or call/text us directly.

5 Common Notary Mistakes to Avoid

5 Common Notary Mistakes to Avoid

As a notary public, accuracy and professionalism are critical. Simple errors can invalidate documents or delay critical transactions. Here are five common notary mistakes to watch out for:

1. Failing to Properly Identify the Signer

Always check a valid, government-issued photo ID. Do not notarize documents if the signer’s identity cannot be verified.

2. Incomplete Certificates

Never leave notarial certificates blank. Complete every section — especially the venue, date, and your signature/stamp.

3. Not Keeping a Journal

Even when not required by your state, keeping a notary journal protects you and provides valuable records.

4. Using Expired Notary Supplies

Make sure your commission is current and your seal and stamp match state requirements.

5. Offering Unauthorized Advice

A notary is not an attorney and cannot give legal advice. Be clear about your role to avoid liability.

Stay tuned for more blog posts to help you stay compliant and confident in your role as a notary.