5 Common Notary Mistakes to Avoid

5 Common Notary Mistakes to Avoid

As a notary public, accuracy and professionalism are critical. Simple errors can invalidate documents or delay critical transactions. Here are five common notary mistakes to watch out for:

1. Failing to Properly Identify the Signer

Always check a valid, government-issued photo ID. Do not notarize documents if the signer’s identity cannot be verified.

2. Incomplete Certificates

Never leave notarial certificates blank. Complete every section — especially the venue, date, and your signature/stamp.

3. Not Keeping a Journal

Even when not required by your state, keeping a notary journal protects you and provides valuable records.

4. Using Expired Notary Supplies

Make sure your commission is current and your seal and stamp match state requirements.

5. Offering Unauthorized Advice

A notary is not an attorney and cannot give legal advice. Be clear about your role to avoid liability.

Stay tuned for more blog posts to help you stay compliant and confident in your role as a notary.